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Parental Permission The leader should ensure, as far as possible that the parents or guardians of those in charge are aware of the activities planned (before the event) medical Conditions The leader should be aware of any medical conditions that might affect the planned activities The childrens' act, 1989 states that 'a person who has parental responsibility for a child may not surrender or transfer any part of that responsibility'. Thus medical consent forms have no legal status. Leaders should not insist on parents signing medical consent forms but ask the parents if they are prepared to do so. Safe From Harm It is recommended that the leaders in charge of an event should ensure a confidential enquiry is initiated in respect of any adult assistants brought in to help with the event. All adult assistants should be provided with a copy of the yellow card 'Young People First'. Home Contact (See factsheet FS120078) For any activity there is the possibility of an accident or emergency that requires the leader of the group to contact the home district commissioner and next of kin of the young people. Examples may include delayed travel plans or abandoning a camp due to weather. The required method of communication is via the home contact. The home contact is someone who is not related to a member of the party. This person must be in possession of all the groups names, addresses and contact telephone numbers and how to contact the home Scout authorities. Insurance A personal accident and medical expenses insurance policy exists to cover the total membership of the association declared on the annual census together with new recruits. Non members such as parent helpers are not automatically covered. Any member requiring to sign an agreement or indemnity relating to the use of land, premises or equipment must send the details to headquarters before signing. Transport - All vehicles must be properly registered and taxed and be properly maintained. - All vehicles must be insured at least against third party liability Vehicles designed to carry up to 8 passengers, plus driver are motor cars and may be used to transport anyone and the cost of the journey shared between the passengers. - Vehicles designed or adapted to carry more then 8 but not more than 16 passengers, plus a driver are small buses. Information on small bus permits are available from Scout headquarters. A permit covers 1 vehicle and are specific to 1 group, district or county. - Vehicles adapted to carry more than 16 passengers may be registered as private vehicles or public service vehicles. Vehicles registered as private vehicles may not be use for hire or reward unless a large bus permit is obtained. - If a trailer is used the towing vehicle must have an unobstructed nearside exit for passengers |